Support for Customer-Scheduled Maintenances
As of 2020.2, NetSuite provides the ability to reschedule some of the planned maintenances performed on your NetSuite account. Over the next several releases, many maintenance types will be made available for rescheduling, starting with the Oracle Database Update maintenance in 2020.2. When you receive a notification that your Oracle Database Update maintenance has been scheduled, you can reschedule the date and time of the maintenance if the original date and time do not work for your business needs. To reschedule your Oracle Database Update maintenance, go to Setup > Company > Customer-Scheduled Maintenance. For details, see the help topic Customer-Scheduled Maintenance.
Account-Specific Domains Supported in File Cabinet
NetSuite 2020.2 supports account-specific domains in the File Cabinet. You should use account-specific domains in the File Cabinet instead of data center-specific URLs. Previously, NetSuite domains were specific to the data center where your account was hosted. Links in the File Cabinet used these data center-specific domains. NetSuite domains are no longer specific to data centers. Instead, they are account-specific domains, which are domains specific to your account and not to the data center where the accounts are hosted. For more information, see the help topic URLs for Account-Specific Domains.
Some files in the File Cabinet contain links that use data center-specific URLs. You should change the
URLs in those files to be account specific. For example, you should change a system.eu2.netsuite.com
File Cabinet link to .app.netsuite.com, where is a variable representing your
account ID. You can use the Traffic Health feature to identify links that should be updated. For more information, see the help topic Traffic Health Reports. If you attempt to create an email template using the data center-specific URL format, you will receive a warning message instructing you to use an account-specific domain URL instead. For more information, see the help topic How to Transition from Data Center-Specific Domains. Enhanced File Security in File Cabinet Attachments and
Migration Tool
Currently, you can configure NetSuite to use a dedicated File Cabinet folder where employee-specific
expense report attachments are automatically uploaded. When a user uploads an expense report attachment, NetSuite saves the file to the predefined user folder. If a folder for the user does not already exist, NetSuite creates one. Users cannot access the files of another user. You can only access an expense attachment if you are the expense submitter, owner of the file, or an approved user for a particular expense report. Administrators can locate and access files through the File Cabinet page. Employees can continue to access their expense attachments from the expense report only. For more information, see the help topic Creating File Cabinet Folders. A new migration tool is available in 2020.2 that you can use to migrate any existing expense attachments to the new File Cabinet folder structure. The Migration Tool uses internal logic to search all expense reports for files that should be moved to the new predefined user folders. Before completing this migration, you should test the expense changes with your customizations in a sandbox account. When you are ready to migrate the files in production, you can perform the migration immediately. Optionally, you can use the Migration Tool to schedule the migration for a future date. In a future release, customers will be required to use predefined user folders and a migration will be scheduled for any customers who have not already moved their files. You are encouraged to migrate your files to the secure structure at your earliest convenience. For more information, see the help topic Expense Report Attachments Migration Tool.
Deprecation Plan for the Full Access Role
The Full Access role has been deprecated since NetSuite 2019.1 and is targeted to be disabled as of 2021.1. As of 2020.2, this role has been inactivated for all users. The Full Access role no longer appears in the list of roles available for users who had this role assigned. Before your account is upgraded to 2021.1, make sure that any customizations in your account that are running under the Full Access role work under another role without causing any errors. The following changes were made to the Full Access role as of 2019.1:
- The Full Access role was renamed to Full Access (deprecated).
- The Full Access role cannot be assigned to new users.
- Users who have the Full Access role assigned will see a notification about the role deprecation on the home page when they log in to NetSuite.
- The Core Administration Permissions checkbox is available on the Role configuration page as an alternative to the Full Access role. The Core Administration Permissions can be assigned to any role as an extension to standard permission settings. With Core Administration Permissions, the role will get access to most of the functionality that was previously only available to the Full Access role. For more information, see the help topics Full Access Role, Customizing or Creating NetSuite Roles, and Core Administration Permissions. Date Filtering and Improved Search Capabilities in System Notes v2 View the New Feature Preview for System Notes v2. The following improvements have been made to System Notes v2 to include date filtering and improved search capabilities:
- Search now includes all data in the record history, not just the data currently displayed on the System Notes page. As you type search terms, the search results display in real time as prominent text. Matching records are displayed while the query continues to run in the background, enabling you to browse while the search runs.
- A new set of date filters is available above the results list. You can choose a predefined time interval or you can enter a custom date range. Data is immediately filtered based on the selected time interval.
- You can now enter a page number in the page number field on the upper right to go directly to that page. The record numbers that appear on the page are also displayed. The following screenshot shows an example of the System Notes v2 header: For more information, see the help topic Searching and Filtering System Notes v2. System Notes v2 now supports additional record types. For a list of supported record types, see the help topic System Notes v2 Overview. Improvements to Personal Information Removal View the New Feature Preview for Personal Information Removal.
Changes made to Personal Information (PI) Removal in 2020.2 improve usability and performance when
loading a large number of records. To improve load times, the Records column now displays only partial information about the record. When more than 10,000 records exist, the range of records that have been loaded appears. You download records in groups of 10,000. The first 10,000 records load automatically. To load the next 10,000 records, click the double arrows beside the number range. The plus sign (+) beside the number range indicates there are more records to load. The following screenshot shows the range of records that have been loaded: When you enter a term in the Records filter field, results appear as they are found. The range of numbers adjusts to show the number of records loaded to find the filtered results. If all records were loaded before you applied the filter, the range of numbers does not change. For more information, see the help topic Creating and Approving a New PI Removal Request.
Administrator Role Added to the List of Roles
As of 2020.2, you can now view additional information about the Administrator role. The role is now available in the list of roles on the Manage Roles page and you can click it to see the role configuration. To see a list of roles available in your account, go to Setup > Users/Roles > Manage Roles to open the Manage Roles page. Since you cannot customize the Administrator role, the Customize and Edit buttons are not available. The Administrator role page shows all permissions in the system assigned with Full access level or the highest access level available for the given permission. It also provides a quick and easy way to see all users who have the Administrator role assigned. You can also now select the Administrator role in the Role Permission Differences and compare its permissions to any other role’s permissions. For more information, see the help topic Showing Role Permission Differences. To compare permission differences between two or more roles, go to Setup > Users/Roles > User Management > Show Role Differences.
File Cabinet Enhancements for Company-Wide Usage
You can now make multiple File Cabinet files available for company-wide usage at one time. A new Make All Files Available for Company-Wide Usage box is available on the File Cabinet Advanced Add page. To make multiple files available in the File Cabinet, check the Make All Files Available for Company- Wide Usage box and upload a zip file. The files are extracted to the specified folder and by default, the Company-Wide Usage box is checked for each file. As of 2020.2, a new Make Files Available for Company-Wide Usage mass update is available. You can use it to update the company-wide usage setting in several existing files in the File Cabinet. For more information, see the help topic Defining a Mass Update. For more information about company-wide usage, see the help topic Making a File Available to All Company Users.
Deletion Tracking Support for Additional Record Types
Deletion tracking support has been added for additional record types. For certain record types, when you
delete a record, NetSuite creates a log for each removed instance. The details include information about the deleted record such as record ID, type, and the date when the record was removed. For a list of records that support deletion tracking, see the help topic Searching for Deleted Records.
Copy to Account Feature Is Now Generally Available
The Copy to Account feature is now generally available, and is no longer considered to be a beta feature. For information about the Copy to Account feature, see the help topic Copy to Account.
- Support for Customer-Scheduled Maintenances
- Account-Specific Domains Supported in File Cabinet
- Enhanced File Security in File Cabinet Attachments and Migration Tool
- Deprecation Plan for the Full Access Role
- Date Filtering and Improved Search Capabilities in System Notes v2
- Improvements to Personal Information Removal
- Administrator Role Added to the List of Roles
- File Cabinet Enhancements for Company-Wide Usage
- Deletion Tracking Support for Additional Record Types
- Copy to Account Feature Is Now Generally Available
- Application Performance Management (APM) Enhancements
- Measuring Performance of Commerce Websites
- New Application Performance Management (APM) Sensors